Skip to content

Senior Project Manager

Properties & Planning
San Francisco Bay Area

At the Eames Institute, we aim to equip everyone with the lessons of Ray and Charles Eames, so that anyone can use design to solve problems. 

We are seeking a Senior Project Manager to ensure success across various planning, construction, landscape, and infrastructure projects. As a member of our Properties Team, you’ll be challenged to take on work that advances design with purpose. You’ll also work with a fun and curious group of makers and builders. 

The Senior Project Manager will be responsible for on-site, day-to-day management of various planning, design, and construction projects on current and future properties. Work may range from agricultural landscape preservation, to creek and wetland restoration, to neighbor relations, to commissioning outdoor installation design and public art projects, to county coordination, to zoning analyses. 

This role will coordinate between existing design firms, contractors, external consultants, public agencies, and other supporting partners to craft a vision and track decisions, permits, budgets, and schedules, while also researching, vetting, and onboarding a cadre of best-in-class planning, design, and construction professionals for future projects. 

Are you a curious problem solver? Do you love to learn continuously? Do you take your play as seriously as you take your work? If so, we want to hear from you. 

As the Senior Project Manager, you will:

 

Planning

  • Lead programming, concept, and brief development for projects of all scales.
  • Conduct design team and vendor selection and contracting.
  • Coordinate with consultants and public agencies on zoning and permitting.
  • Provide design direction (internal & external) and oversight, including presentations to key stakeholders.
  • Build strong relationships with Valley stakeholders and within the Petaluma and Novato communities. 

Coordination

  • Manage multiple projects at various scales, and in various stages of completion from scoping and design to construction, move-in, and occupation.  
  • Coordinate the workflow of various consultants, architects, landscape architects, engineers, specialty designers and experts and serve as the primary point of contact representing the organization and managing the flow of information. 
  • Be the trusted representative on site, knowing what’s happening on a daily basis and ensuring quality control regarding cost and deliverables. 
  • Oversee design, planning, and construction schedules and dissemination of milestones, guiding course correction where necessary.
  • Create and ultimately track sustainability goals and targets, such as water and energy use, ensuring that the design goals for sustainability are achieved.

Administration & System Building 

  • Strategize, coordinate, and track permits with relevant county and state departments and agencies, as well as implement permitting requirements and conditions.
  • Write scopes of work and solicit competitive bids for services and construction ensuring diverse representation in alignment with organization goals.
  • Build and maintain systems to track costs, approvals, documentation, and monitoring requirements.
  • Manage budgets, proposals, invoices, and payments, ensuring the billing process is accurate with estimates and work completed.

Organization & Culture

  • Participate in and contribute to the Institute's culture of curiosity and learning.
  • Inspire and teach others about strong execution and project management.
  • Advance organizational values and the guest/host relationship.
  • Contribute to building a thriving creative culture at the Eames Institute.
  • Carry forward a legacy decades in the making, for generations to come.

Who you might be:

You may have… 

  • Ten (10) or more years of experience managing complex building projects.
  • Extensive experience with acquiring permits as well as navigating entitlements and neighbor relations, particularly within Marin and Sonoma counties.
  • Five (5) years experience serving as an Owner's Representative or Project Manager for an architecture, landscape architecture, engineering, construction firm or institutional capital projects department.
  • Relevant experience with mid-size properties and facilities. 

You are someone who…

  • Highly prioritizes communication and coordination with key stakeholders.
  • Confidently navigates ambiguity, uncertainty, evolving needs, and opportunities.
  • Owns projects and responsibilities, making informed decisions or recommendations to key stakeholders and decision-makers.
  • Seeks out, welcomes, and integrates creative feedback.
  • Understands and embraces the complexity of property development, permitting, and long-term planning.
  • Is detail-oriented and makes decisions based on clear analysis of the data.
  • Fosters collaborative teamwork and enjoys working with others.
  • Values integrity, honesty, and transparency.
  • Efficiently manages budgets, schedules, and meeting minutes.
  • Can enthusiastically commit to championing and seeing through long-term capital projects.

What you can expect:

  • Generous benefits package, including medical, dental, vision, 6% 401k match, commuting benefits, and parental leave
  • Base salary: $110,000 - $130,000/year
  • Wellness benefit of $600 per year to spend on anything that contributes to your mental and physical wellness
  • Professional development benefit up to $600 per year to support your continued learning and career development
  • Unlimited vacation policy in addition to thirteen paid holidays and end-of-year holiday closure 
  • Sabbatical leave after five years of employment

Equal Employment Opportunity:

Our organization strives to create a diverse and inclusive environment for individuals who reflect a broad spectrum of identities, including but not limited to gender, racial, ethnic, and social-economic dimensions. We aim to maintain and develop a working environment where individuals are welcomed to express their affiliations, advocacy, associations, and appearance freely. We believe that inclusion of diverse perspectives is essential to achieving our long-term vision and mission. We strongly encourage women, people of color, LGBT individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans in occupations or positions where they are underrepresented to apply. If you are a member of one of the equity groups, and you would like to self-identify, you are encouraged to do so in your cover letter or elsewhere in your application. This is optional and not required.